Instructions to Authors

Instructions to Authors (2012)
Manuscript Copyright Release Form
Submission/Revision Checklist
Open Access Policy
Tips for Creating Tables in Microsoft Word
Figure Preparation Guidelines
Submit Manuscript

Journal of Dairy Science: Selected Policies

Publication Charges and Page Charge Waivers
The Journal of Dairy Science® now offers two options for publication of articles: Standard Page Charges and Open Access.

Standard Page Charges: The current charge for publication is $85 per printed page in the journal for articles if at least one author is a professional member of ADSA. If no authors are ADSA members, the publication charge is $140 per journal page. The cost to publish a color figure is $995 (per journal page) plus an offprint surcharge. There is charge for all offprints and reprints. An offprint order form will be sent to the corresponding author with the author proof.

Open Access: Under the new open access (OA) policy, authors may choose to pay the OA fee in lieu of standard page charges when author proofs are returned so that their paper becomes freely available upon publication in an online issue. The OA fee is $1750 if at least one author is a professional member of ADSA or $3500 if no authors are ADSA members. Open access articles will be freely accessible through the journal's web site (http://www.journalofdairyscience.org/) at the time of publication. All other (non-OA) articles become freely available without a subscription 12 months after publication.

Articles for Deposit: Author(s) publishing articles under OA shall bear sole responsibility for meeting the specific posting requirements of their funders. Upon payment of the OA fee, authors may deposit the accepted (peer-reviewed pre-typeset only) manuscript in a repository. The embargo period before deposit in a repository is 12 months (or as specified by the funder) after publication in a journal issue.

By signing the Manuscript Submission and Copyright Release Form at the time of submission, authors agree to bear responsibility for payment of publication charges.

Invoices for publication charges will be issued at the time an issue goes to press (approximately 2 weeks before being posted online). Payment is due within 30 days of receipt of the invoice. The preferred method of payment is by credit card, with credit card details submitted on the page charge form sent out with the author's proof. Payment may be made by check, drawn on a US bank. For payments by wire transfer, contact Vicki Paden at vickip@assochq.org.

Manuscripts will be withheld from publication for authors with past-due page charge invoice(s) until all prior payment obligations have been met.

Terms and Conditions
Requests to reproduce material published in JDS must be made through Elsevier's Rights Department (permissions@elsevier.com), online via the Elsevier homepage (http://www.elsevier.com/locate/permissions), or via the Copyright Clearance Center (http://www.copyright.com).

The Association grants to the authors the right of republication of their own material in any book, thesis, or dissertation of which they are authors or editors subject only to giving proper credit in the book to the original JDS publication. In addition, authors may post abstracts of manuscripts on the web at the time of submission. Once an author receives notification of acceptance, the peer-reviewed, pre-typesetting manuscript can be posted to the author's website. Authors may deposit their peer-reviewed, pre-typesetting manuscript into a repository upon payment of the open access fee (see above).

Page Charge Waivers
Authors who must use personal funds to pay for page charges and for whom such charges would entail hardship can request of the editor-in-chief that these charges be waived, under the following conditions: 1) the request must be made in writing at the time the manuscript is submitted; 2) the request should be accompanied by a statement from a financial officer or other official from the institution with which the author is affiliated, indicating the reasons why page charges cannot be paid; and 3) if the waiver is granted, the author is expected to become a professional member of ADSA. Only one waiver will be granted per institution per 12-month period. Authors who request waivers cannot order offprints or reprints.

Submitting to the Journal
The American Dairy Science Association invites scientists from all countries to submit papers for the journal. Authors need not be members of ADSA. The instructions to authors detail the form and style required for papers submitted to the Journal of Dairy Science (JDS). Manuscripts that do not follow the form and style of JDS may be rejected without review. Refer to the instructions to authors when preparing the manuscript, when incorporating requested changes into revisions after review, and when checking author proofs.

Data (including graphs, figures, tables, and illustrations) must not have appeared in print except in abstracts, local or regional field reports, extension letters, or non-peer-reviewed, noncopyrighted proceedings of conferences. Material submitted to JDS should not be submitted for publication in popular magazines, company advertisements, or organizational proceedings until the author has received notification of acceptance of the manuscript. Before a manuscript is submitted, authors should have it read critically by others to facilitate review, and the senior author should have authorization to publish. All coauthors should approve the manuscript before its submission to the journal.

Authors should submit their papers electronically at http://mc.manuscriptcentral.com/jds. See that web site for details on using the system. Authors who are unable to submit electronically should mail one copy of the manuscript and a disk with all manuscript materials (text, figures, and tables; preferably saved as a Microsoft Word file) to the JDS Editorial Office, American Dairy Science Association, 1800 South Oak St., Suite 100, Champaign, IL 61820. Staff at ADSA headquarters will post manuscripts to be reviewed by proxy, but authors who submit by mail should be aware that delays might occur in the review process.

Review of Manuscripts
Upon submission to JDS, a manuscript is assigned to an editor, who enlists reviewers to assist in the evaluation of the manuscript. The review process is confidential, which infers a bond of trust among the authors, editor, and reviewers. The editor is trustee of the manuscript until the review process is completed. The editor ensures that the review process is fair, thorough, and confidential. Reviewers are asked not to share the contents of the manuscript with anyone, except that they may ask a colleague to assist with the review with approval of the editor.

Communication with authors should only be through the editor. Reviewers should notify the editor of conflicts of interest that may compromise their ability to render a fair and unbiased review. Authors must recognize their responsibility in maintaining the confidential nature of the review. Authors should suggest names of appropriate reviewers when submitting the manuscript and may list reviewers whom they consider unacceptable because of potential bias. These recommendations will be considered by the editor when assigning reviewers.

A reviewed paper returned to authors for revision must be returned to the editor within 6 weeks. If not, the paper may be treated as a new submission. Under unusual circumstances, editors may extend the revision deadline beyond 6 weeks.

Manuscript Submission and Copyright Agreement Form
The form (published in issues of the journal and available above) should be submitted for each paper; faxed copies are acceptable. The copyright agreement is included in the Manuscript Submission and Copyright Release Form; manuscripts cannot be published without this form. The corresponding author is responsible for obtaining the signatures of coauthors. Authors not permitted to release copyright must still return the form signed under the statement of the reason for not releasing the copyright.

Author Proofs
Author proofs of all manuscripts will be provided to the corresponding author. Although the proof appears in a two-column page format, it should be considered a galley proof; page layout may change when the article is paginated into an issue.

The corresponding author will receive instructions for correcting the proof with the proof. Author proofs should be read carefully. Excessive author alterations to the proofs are liable to be charged to the author. Editor queries should be answered on the galley proofs; failure to do so may delay publication. Responsibility for proofreading the article proof lies with the author. Publication cannot proceed until the proofs, copyright form, and page charge form are returned to journal headquarters.